Posted: June 10, 2026

Administrative Coordinator

​The Administrative Coordinator performs a variety of administrative and communications support duties. Responsibilities include preparing correspondence and various office documents, maintaining computer-based and paper files, coordinating visitors and room reservations, supporting member communications, managing email and social media, and providing general administrative support to Chamber management and staff. A consistent professional style is required, providing exceptional customer service.  Proficiency in Microsoft Suite (including Word, Excel, PowerPoint) and Google Workspace is required. Experience in Canva, Mailchimp, and CRM systems is a plus. 

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Job Description

Please click the "+" next to each section to expand the descriptions.

Essential Responsibilities

• Welcome members and community visitors to the Chamber Office
• Manage and monitor the Chamber’s general information email inbox and phone line, responding to inquiries or routing messages to appropriate staff members.
• Member database support including maintaining and updating records
• Assist with Board of Directors and Executive Committee meetings 
• Prepare and send Board and Executive meeting notices
• Maintain the Board Portal, publish the Board and Executive Committee annual calendar 
• Perform general clerical duties to include but not limited to correspondence, photocopying, faxing, mailing, and filing 
• Event registration, invoicing, and follow up
• Assist in preparing the office for internal and external events
• Perform duties in support of the CFO, such as mail retrieval, check sorting and registration 
• Duplicate, assemble, and collate documents 
• Produce mailing labels, mailing lists, and relocation packets as requested; create invoices and collect money
• Assist with the creation of Chamber social media content
• Support the development of Chamber newsletters and maintain email newsletter distribution lists
• Coordinate the collection and publication of Member News submissions

Additional Responsibilities 

• Customer Service (meet expectations of Members, Co-Workers and Community) 
• Informal Meetings (i.e., planning, needs assessment, idea generation, etc., for program & services support)
• Participating in staff meetings
• Support Chamber Programs/Services as assigned, including attending selected programs before and after normal business hours
• Interface with Membership, Marketing/PR and Events planning staff
• Cross-train with other staff to ensure operational continuity
• Other duties as required

Qualifications

• Associate’s degree/bachelor’s degree in aligned field (business, etc.) or equivalent experience in relevant field.
• 2-3 years of experience of relevant role.
• Strong communication skills
• Excellent customer service
• Attention to detail
• Knowledge or ability to acquire skills with the MC Trade CRM platform
• Proficiency in MS Office Suite and Google Suite
• Ability to work occasional evening hours are necessary

The list of duties and responsibilities is not intended to be comprehensive. The candidate is anticipated to have additional duties as assigned with occasional weekend and evening commitments.

Reporting Relationship

Reports to the CFO

Compensation & Benefits

• Salary Range $22 - $26/Hour
• Benefits:
  • Health, dental, and vision insurance (80/20)
  • 11 paid holidays
  • 401(k) with employer contribution
  • 15 days PTO
  • Life Insurance & LT/ST Disability
  • Monthly stipend for mobile phone usage
  • Monthly garage parking pass

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To Apply

Interested candidates should send resume and salary expectations to Wesley Leatherman, Sr. Business Development Specialist, Workforce Services Frederick County Government at [email protected].

Applications will be accepted until Wednesday, June 24, 2026.

The Frederick County Chamber of Commerce is an equal opportunity employer.

"As a person who was not raised in Frederick County and began his professional career elsewhere, I can say with absolute confidence that participation in the Frederick County Chamber of Commerce was one of the most significant contributors to the advancement of my professional career and my evolution as a material contributor to the wellbeing of this community.  The Leadership Frederick program, from which I was fortunate enough to graduate, provided substantial insight and education as to what makes this County tick and led to the formation of friendships and lifelong bonds with those who serve in government, the nonprofit community and in the business world in this County." -  Tom Lynch, Miles & Stockbridge   

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