Posted: May 16, 2023

OPEN POSITIONS

Administrative Assistant ​

This full-time position is associated with the Frederick County Chamber of Commerce, a 501(c)(6) membership organization located in downtown Frederick.

Experience with the following is essential: MS Office Suite products, including Word, Excel and PowerPoint and Google Suite including Mail, Calendar, and Drive. The candidate must have a high level of attention to detail. Preference will be given for experience with a Customer Relations Management (CRM) system.
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Essential Job Responsibilities:

• Update customer information in a Customer Relationship Management system (CRM) and provide database support including reviewing member data for deficiencies or errors, verifying outdated information, and making any necessary changes.
• Create events in a CRM, ensuring all information and links are accurate, process event registrations and follow up on outstanding invoices.
• Perform general clerical duties to include but not limited to: 
  • Processing mail, including logging accounts receivables and mailing accounts payables
  • Preparing correspondence, photocopying, scanning, mailing, and filing
    
  • Duplicating, assembling, and collating documents
  • Creating spreadsheets, organizing data in existing spreadsheets, sorting and organizing hard copies of paperwork after entering data electronically
  • Inputting text-based and numerical information from source documents
  • Providing data entry support across departments on an ad-hoc basis
  • Transferring data from hard copy to a digital database
• Assist with special projects.
• Provide administrative support as needed.
• Produce mailing labels and mailing lists and create invoices and collect payments.
• Maintain master calendar.  Gain access to all staff etc. calendars and prepare each day so you know who, what and where things are happening.
• Schedule and set up conference rooms for meetings.
• Other duties as required.

Work Environment:  Primarily sedentary work. Options for limited remote work are available.

Organizational Relationships:  Accountable to CFO for all phases of job responsibilities.

Preferred Education Level:  High school diploma/GED required; some college preferred.
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Characteristics: Flexible, friendly, and outgoing. Able to deal with tight deadlines and be an effective part of a small team environment.  Able to prioritize, monitor and adapt to changing needs.  Detail oriented.  Strong data entry and keyboard skills.  Ability to learn new systems.

Any interested candidates should fill out the form linked here by June 9, 2023 and direct any questions to Wesley Leatherman, Business and Employment Consultant, Frederick County Workforce Services: wleatherman@frederickcountymd.gov

"As a person who was not raised in Frederick County and began his professional career elsewhere, I can say with absolute confidence that participation in the Frederick County Chamber of Commerce was one of the most significant contributors to the advancement of my professional career and my evolution as a material contributor to the wellbeing of this community.  The Leadership Frederick program, from which I was fortunate enough to graduate, provided substantial insight and education as to what makes this County tick and led to the formation of friendships and lifelong bonds with those who serve in government, the nonprofit community and in the business world in this County." -  Tom Lynch, Miles & Stockbridge   

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